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Admin Officer

Company: EARTH
Location: Abu Dhabi, UAE
CLOSES ON: 2020-02-26
Department: EoCE
Direct reports: NA
Reports to: Director- ITTC

OVERVIEW

To provide secretarial and administrative support in all required areas as designated by the Director- ITTC.

Education and Qualifications

Education

  • Minimum bachelor in any discipline or equivalent

Preferred Qualification

  • Professional certification in office administration & secretarial practice

Experience

  • Minimum 5 years’ of admin experience in public/private sector organization

Key Accountabilities

  • Ensure the administrative functions of the Project Manager run smoothly and efficiently
  • Schedule all meetings, prepare the meeting agenda and record minutes of internal meetings conducted by the Project Manager
  • Receive enquiries on behalf of the Project Manager and co-ordinate with the concerned personnel in the EARTH departments and program/project teams to provide necessary clarifications
  • Schedule appointments for and on behalf of the Project Manager
  • Take dictations and compose/type correspondences
  • Answer the telephone calls and give information to callers or direct calls to appropriate officials and place outgoing calls for the Project Manager
  • Draft, dispatch and deliver official correspondences (in English and Arabic language)
  • File correspondences and other documentations appropriately
  • Arrange travel schedules and coordinate reservations for the Project Manager
  • Greet and receive visitors; inform Project Manager and ensure that appropriate attention and hospitality are provided
  • Adhere to corporate processes, policies and procedures