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Purchasing Officer

Company: Lahab
Location: Abu Dhabi, UAE
CLOSES ON: 2020-02-26
Department: SCM
Direct reports: NA
Reports to: SCM Manager

OVERVIEW

The Officer Purchasing is primarily responsible for local and/or international purchasing, more of general stuffs, also responsible to perform documentation and administration duties related to the business of purchasing within applicable company policies and procedures.

Education and Qualifications

Education

  • Diploma in business administration or relevant field is required
  • Bachelor in business administration or relevant field is preferred
  • Certified Professional Purchasing qualification or training 

 

Qualifications and experience

  • Minimum two years of experience in procurement.
  • Understanding the confidentiality matters pertaining to Procurement & Supplier

 

Qualifications Key skills

  • Knowledge of ERP structure (SAP, Oracle Financial, Microsoft AX, etc.)
  • Uses Microsoft Office tools (Excel, Word)

 

Core behavioural competencies

  • Result-orientation
  • Planning and organizing
  • Accountability, Attitudes and Ethics
  • Working together
  • Communication

Key Accountabilities

  • Receive all purchase requisitions and maintain purchase requisitions log on the ERP system.  Maintains daily purchase order log on the ERP system.  Performs data entry duties as needed.
  • Select and contact the vendors of Local / International for quotations and prepare techno commercial comparison sheets for every purchase requisition, efficiently identifying cost-saving opportunities.
  • Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
  • Responsible for preparation and processing of local and / international purchase orders / contracts /agreements and documentation in accordance with company policies and procedures.
  • Issue purchase orders / contracts / agreements in accordance with all terms and conditions and accurate technical/industrial specifications.
  • Arrange the meetings with requesting dept. as and when required.
  • Arrange the PDI in supplier premise by coordinating with relevant departments.  
  • Assign the shipping companies for the freight by coordinating with logistics department.
  • Plan and schedule purchases according to required delivery dates, prioritize various requests duly.
  • File and maintain relevant files and records.  
  • Manage and develop supplier relationships and establish long-term associations to secure the interests of BARIJ
  • Ensure competent and quality execution of all regular purchasing duties and related administrative work.
  • Co-ordinate with users from various departments to complete purchasing scope of work for projects assigned
  • Handle and monitor claims to suppliers and vendors for defective deliveries of items, shortages in deliveries, missing parts and items.
  • Improve supply chain processes on a continuous basis.
  • Adhere to code of ethics as directed in the procurement policy.
  • Perform other tasks & duties as allocated by a Department Manager or Supervisor.
  • Negotiating, drafting and recommending agreements with suppliers, including price, balancing commercial and technical interests with acceptable commercial and legal risks to the company
  • Reviewing and finalizing contractual documents to include non-disclosure agreements, contract terms and conditions and purchase orders
  • Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules
  • Track payments and deadlines
  • comply with reasonable OSH instructions and safe working procedures;
  • use of appropriate personal protective equipment and safety systems;
  • be familiar with emergency and evacuation procedures;
  • not willfully or recklessly endanger anyone's health and safety;
  • assist with the preparation of risk assessments; and
  • report OSH hazards, incidents, and issues
  • include OSH requirements in tender and procurement procedures and documents; and
  • ensure  OSH  performance  is  included  when  evaluating  and  monitoring  service providers / contractors overall performance